Turn more of your premium treatment enquiries into paid appointments — without hiring more front-desk staff.
We keep your aesthetics diary full of high-value clients by capturing every serious enquiry, tightening no-shows, and tuning offers so your ads actually pay off — without adding front-desk staff.
The bleeding problems
- • Missed calls and slow WhatsApp/DM replies.
- • Diary gaps in high-value skin and aesthetics packages.
- • No-shows and late cancellations you can’t predict.
- • Ad spend leaking into enquiries you can’t track or convert.
- • An overwhelmed front desk with no clear view of profit by treatment.
How Booked-By-AI fixes it
Capture
Missed-call, web and WhatsApp capture with instant responses for serious enquiries.
Convert
Qualification and booking flows for 1–2 hero treatments, aligned to your rules.
Protect
Deposits, reminders, and reschedule flows to reduce no-shows and late cancellations.
Why this is different from a chatbot or generic marketing
- • We design for profit per hour of chair time, not vanity leads.
- • We integrate with your booking system, policies and guardrails.
- • We report in plain English, once a week.
Compliance and safety first: no diagnosis, approved scripts only, and clear escalation to humans when needed.
Simple, numbers-driven reporting
- • Enquiries captured.
- • Enquiry → booking rate for hero treatments.
- • Booking → attended rate.
- • No-shows and recovered cancellations.
One page, once a week — so you know what’s happening without logging into five tools.
Who this is for
- • Premium UK clinics with a real reputation.
- • High-value treatments you want to fill consistently.
- • Reliable enquiry volume each month.
- • Owners who want clarity on what’s profitable.
Who it’s not for
- • Discount voucher mills.
- • Clinics with no reliable booking system.
- • Teams unwilling to approve scripts or policies.
- • Anyone chasing volume without quality control.
How we start: leakage audit → 30-day install
- Step 1: 15-minute Leakage Audit call — we review your enquiry flow, diary and no-show situation.
- Step 2: 14–30 day implementation — 1–2 hero treatments, 24/7 capture + booking + no-show flows + visibility basics.
- Step 3: First 4–8 weeks of numbers, then decide on ongoing partnership.
FAQ
Will this feel like a bot to my clients?
It’s designed to feel like a fast, professional front desk with approved language and clear handoffs.
Who is liable if something goes wrong?
You approve all scripts, policies and escalation rules. Sensitive cases are always routed to humans.
Can we keep control over who gets booked, when?
Yes — we follow your booking rules, buffers, eligibility requirements and deposit policies.
Do we need new software?
Usually not. We connect to your existing booking tools wherever possible.
How long until we see a difference in bookings?
Typically within the first 30 days we see early movement, then we optimise week by week.
Book a 15-minute leakage audit
A quick audit to find where enquiries leak and how to fix it.
Book a 15-minute leakage audit